Associate Manager, Program Management

As a pharmaceutical support industry leader, UBC is devoted to empowering health solutions for a better tomorrow. We take pride in improving patient outcomes and advancing healthcare. At UBC we provide services to enhance the entire drug development process and commercialization lifecycle - From clinical trial support to real-world evidence generation. 

Embark on a rewarding career journey with UBC! Grow your career while making a meaningful impact on the world around you. UBC fosters a culture built on our Core Values being Collaborative, Conscientious, Curious, Consultative, and Compassionate. We believe in an inclusive workplace that fosters creativity. 

If you are seeking a career that will challenge, inspire, and reward you, join us at UBC!

XPG99G – Associate Manager, Program Management 

Brief Description:   

The Associate Manager – Program Management manages the day-to-day activity of program(s) and supervises staff. May provide guidance to a supervisory team. Acts as the primary or secondary client contact for assigned program(s). Partners with the Manager to develop policies, procedures, and the business work plan for the program. This position performs hiring, scheduling, training, and development of direct and indirect reports.   Recognizes, recommends, and implements operational improvement. Position manages one complex program or multiple non-complex programs. Provides direction, coordinates and supervises the activities of the operational team using established policies and procedures. Sets priorities for the team to ensure task completion, coordinates work activities with other supervisors and managers. Work is reviewed for soundness of judgment and overall quality and efficiency.
 

Specific job duties: 

• Manage program(s) per the scope of work, program, and standard operating procedures within the contracted budget. 
• Manage day-to-day activity of the program operation, including supervision of staff. 
• Mentors the supervisory team and/or team of employees assigned to the program(s). 
• Monitor program metrics to ensure adherence to program SLAs. 
• Travel to and attend related meetings/conferences as required. Resolve complex and/or escalated cases.
• Participate in interviewing prospective employees, evaluating current employees, and train employees as needed. 
• Professionally develops current employees and tracks their compliance to quality, service, and production standards.
• Participate in team communication and collaboration during development and start-up, management, and close-out of assigned programs. 
  1. Attend client kick-off and planning meeting (s) as needed
  2. Attend internal and external team meetings
  3. Translate decisions and discussions into documented workflow processes
  4. Facilitate coordination of teams and team members to achieve successful program start-up
  5. Assist in developing program metrics 
  6. Participates in client and/or FDA audits, as needed
• Assist with improvement of program processes
  1. Gather information on effectiveness of processes throughout the duration of programs
  2. Collect and interpret program metrics, as applicable
  3. Report and analyze process efficiencies, as applicable 
• Assist with the analysis and writing of client reports and other deliverables such as the presentation of program information to internal and external stakeholders.
• Handle escalated and unresolved issues that may require deviation from standard procedures or require extensive research for resolution.
• Other duties as assigned. 

Supervisory Responsibility:  

1 – 15 Direct Reports, 0 – 25 Indirect Reports

Desired Skills and Qualifications:

• Bachelor’s degree in relevant discipline or equivalent work experience
• 2 – 5 years of relevant experience
• Experience in call center related services 
• Previous management experience preferred 
• Strong computer skills with specific aptitude in Microsoft Office
• Excellent verbal and written communication and presentation skills
• Strong analytical and problem-solving skills
• Working knowledge of customer service processes preferred 
• Ability to work cross-functionally to proactively communicate and to resolve issues with the highest sense of urgency
• Highly developed written communication and documentation skills to develop program materials, program specific procedures, and application requirements, 
•  Client interfacing skills to cultivate and manage relationships
• Strong analytical skills
• Ability to analyze information and target trends
• Organize people and systems to achieve goals

Benefits: 

At UBC, employee growth and well-being are always at the forefront. We offer an extensive range of benefits to ensure that you have everything you need to thrive personally and professionally. 

Here are some of the exciting perks UBC offers: 

Remote opportunities 

Competitive salaries 

Growth opportunities for promotion 

401K with company match* 

Tuition reimbursement 

Discretionary PTO (Paid Time Off) 

Paid Holidays 

Employee assistance programs 

Medical, Dental, and vision coverage 

HSA/FSA 

Telemedicine (Virtual doctor appointments) 

Wellness program 

Adoption assistance 

Short-term disability 

Long term disability 

Life insurance 

Discount programs  

UBC is proud to be an equal opportunity employer and does not discriminate because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state, or local protected class. We are committed to a diverse, equitable and inclusive culture that fosters respect for each other, our clients, and our patients.

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