This is a remote position.
PHILIPPINE-BASED FILIPINO APPLICANTS
We're looking for a proactive, organised, systems-focused Virtual Admin Assistant to provide high-level administrative, financial, and communications support in a structured, volunteer-led environment. The role requires strong attention to detail, excellent written English skills, and confidence working across cloud-based platforms.
This position is ideal for someone who enjoys improving systems, maintaining accurate records, and supporting leadership with reliable, professional assistance.
Key Responsibilities
1. Administration & Operational Support
- Manage shared inboxes and respond to general enquiries
- Prepare meeting agendas and assist with documentation
- Maintain organised filing systems in Google Drive
- Support internal communications and record-keeping
- Provide general executive and committee administrative support
2. Systems & Platform Management
- Work confidently within Google Workspace (Email, Drive, Docs, Sheets)
- Manage tasks and workflows in ClickUp (or similar task management software)
- Create or adapt branded materials using Canva
- Support structured digital processes and documentation
3. Finance Administration Support
- Enter bills and invoices into Xero
- Maintain accurate digital financial records
- Prepare and export financial reports as required
- Assist with reconciliation preparation under direction (no decision-making authority)
4. Grants & Research Support
- Research relevant grant opportunities
- Track grant deadlines and requirements
- Draft initial grant responses for review
- Assist with reporting and documentation
- Maintain an organised grants tracking register
5. Marketing & Communications (Desirable)
- Assist with social media scheduling and coordination
- Create or edit visual content using Canva
- Support community updates and announcements
- Work within established brand guidelines
Requirements
- Strong written and verbal communication skills
- Proven experience working as a Virtual Assistant or in an admin role is highly preferred
- Demonstrated experience using Google Workspace, Xero, and ClickUp
- Excellent organisational, time-management skills and attention to detail
- Ability to work independently and follow structured processes
- Experience supporting finance administration and digital record-keeping
- Social media coordination experience is a plus
Work Environment & Expectations
While this is a work-from-home position, it is important to note that this is a full-time role—not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment.
✅ This role requires:
- Discipline and commitment to set working hours (strict shift times, not flexible)
- Use of time tracking software during work hours
- Active participation in team and client calls with your camera ON
- Consistent availability and responsiveness throughout your shift
- Treating this as a long-term, full-time job—not a side gig or freelance task
⏱ Payroll is processed bi-monthly.
We’re looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you’re seeking stability and a team that appreciates reliability, we’d love to hear from you.
Benefits
1. Monthly Salary: PHP 35,000
2. Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month
3. You will be paid extra for overtime and Philippines public holidays
4. Probation: 6 months and after Probation
- 10 days annual leave credits
- 5 days of sick leave
5. HMO offered after 6-months probation
6. Eligible for 13th Month Pay after 30 days
7. Annual Salary Review
8. Laptop provided after 30 days
9. Permanent work-from-home role. You will have to use your own internet.
10. SHIFT TIMES: 6:30 AM to 3:30 PM Philippine time, Monday to Friday
Salary: PHP 35,000
