Project Coordinator

Basic Function:

The Project Coordinator of Cost Segregation works closely with Management, Engineers, Sales Team, and Clients to ensure that the accurate information is documented, tracked, and recorded, as well as assisting the heads of operations to ensure projects are processed in a timely manner.  The main goal for this position is to process each phase of each project and develop an exceptional rapport with all parties involved for each account and assist the Senior Lead Engineers. 

Principal Responsibilities:

·        Review and discuss Project Status with Client Success Manger, Director of Operation, Team lead and QC team

·        Arrange and participate in meetings, conference calls regarding project scope, status updates and scheduling

·        Assist with all relevant project data tracking in Zoho Project Management and Client Portal

·        Update project boards and generate a weekly summary report for projects

·        File project documents upon receipt

·        Complete initial review of documents for all projects

·        Submit welcome emails to clients upon receipt/ issuance of the new projects assigned

·        Generate and follow up on outstanding Requests for Information (RFI) as needed

·        Manage, organize, and update all relevant project data

·        Download/ Upload and Save project documentation

·        Ascertain scope of work and communicate with engineering and clients on what is missing

·        Schedule, lead and manage kick off calls

·        Assist with site visit scheduling

·        Any other administrative tasks assigned

Skills/Qualifications:

·        Must have excellent verbal and written communication skills

·        Must be proficient in the use of Microsoft Office (Word, Excel, Outlook)

·        Must be highly organized and exceedingly detail oriented

·        Must be able to manage time effectively

·        Must be a resourceful self-starter with ability to multitask

·        Must be a team player

·        Must able to manage numerous tasks and clients simultaneously and effectively

·        Must provide support to engineering team with scheduling and project management

·        Must effectively manage projects from start to finish

Skills/Qualifications:

·        Must have excellent verbal and written communication skills

·        Must be proficient in the use of Microsoft Office (Word, Excel, Outlook)

·        Must be highly organized and exceedingly detail oriented

·        Must be able to manage time effectively

·        Must be a resourceful self-starter with ability to multitask

·        Must be a team player

·        Must able to manage numerous tasks and clients simultaneously and effectively

·        Must provide support to engineering team with scheduling and project management

·        Must effectively manage projects from start to finish