Proposal Manager

Guardians of Honor is a small management consulting firm supporting the federal government since 1997 (www.gohnow.com). 

Job Objective:

The Proposal Manager supports day-to-day activities associated with proposal development, writing, and management. The Proposal Manager must be  highly organized and goal-oriented. This team member will work alongside our senior management to support the day-to-day activities related to capture, proposal writing, and other duties related to business development. 

Proposal Management Tasks:

• Support proposal development process to include coordinating entire lifecycle of proposal process (e.g., coordinate kickoff and subsequent meetings, track proposal development, and submit final proposals)
• Develop and edit proposal compliance matrices, writing schedules, boilerplate, and proposal shells/templates 
• Tailor past performance tables for proposals
• Draft past performance questionnaires for proposals
• Format resumes for proposals
• Facilitate color team reviews, mark-up proposal draft, and release actions after meetings
• Assist with updating boiler plate proposal content
• Create proposal content, and draft proposals with accurate, concise, customer-focused responses, ensuring strict adherence to RFP/RFQ requirements 
• Identify roles and responsibilities for writing the proposal and organize proposal assignments 
• Conduct compliance review and quality control for proposal submission
• Work with business capture team to gather resumes, create organizational charts, and complete annex sections for technical proposals
• Conduct in-depth review and quality control for proposal submission. Ensure proposal content aligns with requirements of RFPs
• Communicate with technical team and proposal writers to ensure internal deadlines are met.
• Manage production and delivery of proposals, including printing, formatting, and execution of bid documents with strict attention to submission requirements.
• Provide supporting data to strengthen proposal
• Oversee submission of final proposals for RFPs/RFQs/RFIs and Best and Final Offers.
• Assist with updating/maintaining proposal and new business development materials 
• Generate technical white papers and respond to RFIs, RFPs, and RFQs 
• Attend weekly BD/Capture calls and opportunity review meetings, take notes, and update pipeline

Other Duties:

• The scope of the job may change as necessitated by business demands. Also, the essential functions described are not a comprehensive list of duties and responsibilities; additional tasks may be assigned.

Competency (Knowledge, Skills, Abilities):

• At least 6 years of experience directly relevant to this position
• Strong understanding of the federal BD/Capture lifecycle and RFI/RFP process
• Expert MS Word, Excel, PowerPoint, and Outlook skills
• Expert proposal writing skills – for professional services proposals 
• Proficient in Acrobat, MS Teams, and Zoom
• Graphic design and Desktop Publisher proficiencies are a major plus
• Familiarity with GovWin, FPDS, and SAM.gov preferred
• Exceptional interpersonal skills
• Excellent communication (written and verbal) skills
• Demonstrated experience working with senior staff and senior executives in fast-paced, high-stakes environment
• Ability to work independently and within groups effectively
• Must be able to work productively with minimal oversight
• Must be solution oriented and take initiative to learn on the job
• Exceptional organizational and time management skills, attention to detail, and ability to work under tight deadlines and manage competing priorities
• Ability and willingness to work outside of normal business hours (only when necessary to meet deadlines)
• Interested in growing within the areas of business development, capture, and/or proposal development

Supervisory Responsibilities: N/A

Reports to: Business Capture Manager 

Work Environment: The work environment is a typical office setting or virtual/remote setting. 

Physical demands: The physical demands of the job include sitting for extended periods, and occasional walking and standing. 

Position type and expected hours of work:  Full-time exempt position. Typical work hours are Monday-Friday, 40-60 hours per week. Some job activities may be required outside of typical workdays/hours. Overtime is expected during peak periods. 

Travel: 20% local and regional travel, with overnight stays necessary 

Required education and experience: Bachelor’s degree Required 

Additional eligibility qualifications: A minimum of 6 years of industry-specific experience required